The troop policy and deadlines for camping permission slips are required for the troop to Be Prepared; to complete plans required by the Boy Scouts of America for insurance and to enable proper planning for equipment, food, and transportation for camping trips.

Three meetings before the camping trip

• a scout must notify his patrol leader whether or not he is going on the trip, and if going, pay a $5.00 deposit to help purchase food.

• a scout hands in his signed permission slip to the Patrol Leader, complete with parent driving information

• patrol leaders must list who in their patrol will be going on the trip and hand this information in to the Senior Patrol Leader,

• the Senior Patrol Leader provides the list of Scouts going on the trip, and their permission slips, to the Outdoor Coordinator and Scoutmaster, and

• adults notify the Outdoor Coordinator if they are going on the camping trip.

This information is used to complete a tour plan that must be registered with the CY Yankee Council and to create a transportation plan.

If a Scout has not handed in a permission slip by two meetings before the camping trip, he can only join the trip if:

• His parent agrees to drive him to and from the trip (since he was not included in the transportation plan); AND

• His patrol leader and the troop quartermaster certifies to the outdoor coordinator that:

• There is tent space available for the scout in the tent(s) the patrol has already ordered;  AND

• Food has been purchased for the scout); AND

• He has provided a completed and signed permission slip to the outdoor coordinator before departure time.

Cancellations:
If a scout who committed to going changes his intention, he must tell his Patrol Leader and Senior Patrol Leader no later than the meeting before the campout.  Any cancellations after that time must be communicated directly to the Outdoor Coordinator and will result in a forfeiture of the $5 food deposit.

Permission slips are posted on the Calendars page of the troop website.

Thank you for your part in helping the troop Be Prepared.